Manage tasks for the event

What is this?

With Tasks you distribute concrete to-dos around an event — and keep an overview of who handles what. Instead of scraps of paper or "who wanted to do that again?" there is a central list.

Examples

• Bring music stand — task for 2 members
• Pick up key from caretaker — one person responsible
• Organize drinks — who does what
• Chair setup — team of 3 people
• Provide projector and laptop — technical lead
• Submit GEMA report — board

How to create a task

1. Open the event
2. Go to the "Tasks" section
3. Click "New task"
4. Enter a description — short and clear
5. Assign responsible people — one or several
6. Optional: due date (for example "until 2 days before the event")
7. Save — responsible people get a push notification

Status management

Responsible people can mark themselves:

• Open — not yet done
• In progress — working on it
• Done — finished
• Declined — I cannot do it after all (with comment)

A click on the checkbox completes a task.

Permission

Create and assign tasks: events.edit. Mark your own assigned tasks as done: every member.

Tips

• Phrase concretely — "Bring music stand" instead of "Take care of music stand"
• Name the responsible person clearly — one person is better than "someone"
• Use templates — copy recurring tasks from earlier events
• For critical tasks additionally mention briefly in the event comment