Edit event

Change date, time, venue, participants or description of an existing event. Members are automatically notified about changes.

Web

Termine›Termin bearbeiten

App

Tab Termine›Termin›Bearbeiten

Permission required: Events › Edit

What is this?

With Edit event you change properties of an existing event afterwards. Typical use cases: rehearsal room changed, performance rescheduled, new sheet music added or description refined.

How to edit an event

Open the event via the Events area.
Click "Edit" in the top right (on the web) or tap the pencil icon (in the app).
Change the desired fields: title, date, start, end, venue, description, participants, voices, linked sheet music.
Save the change. Members are automatically notified for changes to date, time or venue.

What you can change

Master data: title, description, date, time, venue
Participants: add or remove individual members
Voice selection: make the event visible only to certain voices
Sheet music: add or remove linked pieces
Tasks: maintain to-dos for the event
Visibility: public (on the choir website) or internal
Repeat: add a series or adjust an existing one

For recurring events

If the event is part of a series, Chorilo asks on save:

Change only this event — the series remains untouched
Change this and all following events — the new configuration applies from today on
Change the entire series — all events, including past ones, are adjusted (caution!)

Permission

You need events.edit to edit events. By default, choir directors and members with the corresponding permission group have this. Members without it can only view events.

Tips

For major changes, add a comment so members understand the background — for example "rehearsal room changed due to renovation".
Check before saving that the date is right — typos in the date are the most common cause of confused members.
For reschedules, additionally send a notification in the Notifications area if the change is short-notice.

Frequently asked questions

Are members informed about changes?▾

Yes. For changes to date, time or venue, all invited members automatically receive a push notification and an email. For smaller changes (for example description), no notification.

Are RSVPs preserved?▾

Yes. Existing RSVPs are preserved even if you change date or venue. If you reassemble the ensemble (for example different voices), RSVPs of members no longer invited are deleted.

Can I edit just one event of a series?▾

Yes. When editing, Chorilo asks whether the change affects only this event or the whole series. So you can, for example, move a single rehearsal without affecting the weekly series.