Invite guests to event

What is this?

With Invite guests you can invite people outside your ensemble to a specific event — fill-ins, guest conductors, soloists or family members who are supposed to sing along. Guests do not need a Chorilo account and do not appear in the regular member statistics.

How to invite guests

1. Open the event you want to invite guests to
2. Click "Invite guests" in the participants section
3. Enter name and email address (or several at once)
4. Choose the visibility per guest: only event info, with sheet music, with comments
5. Optional: send a personal message along
6. Send the invitations — guests get an email with a link

What guests see

By default only the most essential information:

• Date, time, venue
• Description of the event
• Who is invited (optional, can be hidden)

Extended visibility (configurable per guest):

• Download sheet music — if the guest should come prepared
• Read comments — when organizational topics are discussed
• Attachments to the event — music stand plan, wardrobe list etc.

What guests can do

• Confirm or decline via the link — no account needed
• Add a comment to the response — for example "arriving 30 minutes late"
• Download sheet music as PDF (if allowed)
• Forward the invitation — careful, can spread uncontrolled

Permission

You need events.edit to invite guests — the same permission as for creating or editing events.

When member rather than guest?

• Regular rehearsal participation — invite as member
• Only one performance — guest is enough
• Soloist for one piece — as guest, then possibly as member next time
• Trial singer to check it out — invite as guest, decide later

Tips

• Clear description in the invitation: what will be sung, what to bring
• Communicate the dress code — guests often do not know what is customary
• Name a contact person — someone from the choir to ask if questions come up
• For recurring guests better add as member with limited rights — saves effort per event