Cashbook overview
Keep all accounts, entries and balances of your club at a glance. The overview shows income, expenses and open tasks.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Übersicht
Cashbook & Finance
Bookkeeping, accounts, transactions, donations, banking integration, compliance, GoBD
Übersicht & Setup
Chart of accounts (set up SKR template)
Set up your club chart of accounts — based on SKR49 or SKR42. Once per choir, the basis for all entries in the cashbook.
Kassenbuch > Einstellungen > Konten (Setup beim ersten Öffnen)
Manage entry categories
Create and maintain categories like membership fee, donation or sheet music purchase to group and evaluate entries cleanly.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Kategorien
Konten
Cashbook accounts overview
See all bank accounts and cash boxes of your club with current balance, banking status and last transactions at a glance.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Konten
Create bank account or cash box
Add a new bank account, cash box or virtual account in the cashbook and optionally connect it directly to your bank.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Konten > Neues Konto
Edit or delete account
Change the name, IBAN or opening balance of an account. Delete accounts that are no longer used — provided no entries exist on them.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Konten > Konto bearbeiten/löschen
Recalculate balance
Have the balance of an account recalculated when displayed values no longer match after entry corrections or an import.
Kassenbuch > Konten > Konto öffnen > Saldo neu berechnen
Banking-Anbindung
Manage bank connections
Manage all PSD2 connections to your bank accounts in one place and see which connections are active, expired or have errors.
Kassenbuch > Konten > Bank-Verknüpfungen
Select IBAN during bank connection
Pick the correct IBAN after PSD2 login if your bank has multiple accounts. Chorilo links exactly the selected account.
Kassenbuch > Konten > Bank-Verknüpfung > Konto auswählen
Connect bank account via PSD2
Link a bank account with Chorilo so transactions are fetched automatically. Secure and legally permitted via the EU PSD2 interface.
Kassenbuch > Konten > Konto bearbeiten > Bank verbinden
Renew bank connection (90-day reauth)
Renew the PSD2 authorization of your bank before it expires after 90 days, so Chorilo can keep fetching bank transactions automatically.
Kassenbuch > Konten > Bank-Verknüpfung > Verbindung erneuern
Synchronize bank account
Fetch new bank transactions immediately instead of waiting for the next automatic sync — for example after an important transfer.
Kassenbuch > Konten > Bank-Verknüpfung > Jetzt synchronisieren
Disconnect bank connection
End the PSD2 connection between Chorilo and your bank. Existing entries remain, new transactions are no longer fetched.
Kassenbuch > Konten > Bank-Verknüpfung > Trennen
Buchungen
Show and filter entries
See all income and expenses of your club, filter by account, category, date or search term and export for analyses.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Buchungen
Create new entry
Manually capture an income or expense — e.g. cash donations, expenses or entries without bank receipt. With receipt upload and category.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Buchungen > Neue Buchung
Open, edit or delete entry
Correct the category, purpose or receipt of an entry. Delete erroneous entries — provided the period is still open.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Buchungen > Buchung öffnen
Upload receipt to entry
Upload receipts, invoices or PDF documents to an entry — compliantly stored, securely kept and available for tax audits at any time.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Buchungen > Beleg hochladen
Receipt recognition (OCR and e-invoice)
Have Chorilo read the receipt content automatically — date, amount, sender. Saves typing on receipts, invoices and e-invoices.
Kassenbuch > Buchungen > Beleg-Erkennung (OCR / E-Rechnung)
Reconcile bank entries (reconciliation)
Reconcile imported bank transactions with your manual entries. Chorilo automatically suggests matching pairs — you confirm or reject.
Kassenbuch > Buchungen > Reconciliation bestätigen / verwerfen
Rechnungen & Spenden
Create donation receipt
Issue charitable donors an official donation receipt for tax purposes. Chorilo produces a print-ready PDF for download.
Kassenbuch > Spendenbescheinigungen > Neue Bescheinigung
Donation settings
Store club data, tax number, tax exemption notice and templates for donation receipts and invoices once and for all.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Spenden-Einstellungen
Invoices — Overview
All of your choir's own invoices in one place: create, finalize, cancel, archive — with ZUGFeRD/XRechnung support.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen
Create invoice
Create a new invoice with recipient, line items and template. Live preview on the right, save as draft or finalize directly.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen > Neue Rechnung
Open invoice and view PDF
Look at a single invoice in detail: PDF preview, status, recipient, line items, linked cashbook entries and all actions.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen > Rechnung öffnen
Edit invoice draft
Edit saved invoice drafts — recipient, line items, date, template. Only possible while status is Draft.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen > Rechnung > Bearbeiten
Delete invoice draft
Delete invoice drafts that are no longer needed. Finalized invoices can never be deleted — only cancelled.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen > Rechnung > Löschen
Finalize invoice
Turn a draft into a final invoice: a number is assigned, the PDF generated and placed in the S3 archive, then immutable.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen > Rechnung > Finalisieren
Cancel invoice (credit note)
Reverse a finalized invoice in a GoBD-compliant way via a credit note — the original invoice stays intact and gets the status Cancelled.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen > Rechnung > Stornieren
Manage invoice templates
Design the layout of your invoices with the visual template editor — header, footer, logo, fonts, colors, stationery. Multiple templates per language possible.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen > Einstellungen > Vorlagen
Number sequence for invoices
Configure the format of your invoice numbers with placeholders like %Y, %m and %04N — e.g. RE-2026-0001. Reset yearly, monthly or never.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen > Einstellungen > Nummernkreis
Seller data and tax mode
Store association data, tax mode (regular / small-business exemption §19 German VAT Act), IBAN, VAT ID and logo once — applies to all invoices.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Rechnungen > Einstellungen > Steuer & Verkäufer
Berichte & Compliance
Analyses and reports
Create analyses like income/expense overview, category report or donation list — as PDF or Excel for the board and general meeting.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Berichte
Compliance export for tax auditors
Export your cashbook in DATEV format or as XML — for tax advisors, the tax office or audits.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Export
Period closure / year-end closing
Close a quarter or fiscal year and freeze all entries in a compliant way. Corrections are then only possible via correction entries.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Periodenabschluss
Compliance and audit log
See the unchangeable record of all entry changes — who edited what when. Compliant for tax auditors and cash audits.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Compliance / Audit-Log
Import entries from CSV
Import bank transactions, batch receipts or data from old accounting systems via CSV — with column mapping and duplicate check.
Chöre > Chor öffnen > Verwaltung > Kassenbuch > Import