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Choirs & Ensembles

Create choir, manage members, voices, setup, settings, public website, venues, permission groups, files, subscription

Grundlagen

Choirs list (all your choirs)

See all choirs and ensembles you are a member of at a glance. Switch between your choirs with one click and keep an overview.

Chöre

Create new choir

Create your choir in Chorilo and set it up in just a few minutes. Then you can invite members and start with rehearsal planning.

Chöre > + Ensemble erstellen

Edit choir base data

Adjust name, logo, description, contact data and base settings of your choir any time. Changes become visible to all members immediately.

Chöre > Chor öffnen > Einstellungen > Chor bearbeiten

Delete choir

Delete your choir irreversibly from Chorilo when it is no longer needed. All data is removed in a GDPR-compliant way.

Chöre > Chor öffnen > Einstellungen > Chor löschen

Setup wizard (set up choir)

Let the setup wizard guide you step by step through the setup of your choir — from voices over members to the first rehearsal.

Chöre > Chor öffnen > Verwaltung > Setup-Assistent

Choir overview (profile page)

The choir overview is the profile page of your choir. It shows base data, member count, next events and all important quick actions at a glance.

Chöre > Chor öffnen > Übersicht

Link choir to choir association

Link your choir to a choir association (e.g. Chorverband NRW). That way you handle inventory reports, association fees and inquiries centrally.

Einstellungen > Chor bearbeiten > Chorverband

Referral code (recommend choirs)

Recommend Chorilo to other choirs and both of you receive a discount. Your personal referral code makes recommending easy.

Chöre > Chor öffnen > Verwaltung > Referral-Code

Mitglieder

View member list

See all members of your choir on an overview — with voice, role, function and contact data. Filter and sort by all criteria.

Chöre > Chor öffnen > Mitglieder

Add member directly

Add a new member directly to the choir and invite them by email. Ideal for individual new members whose data you already have.

Chöre > Chor öffnen > Mitglieder > Mitglied hinzufügen

Generate & share invitation link

Generate an invitation link with which new members can join the choir themselves. Ideal for trial singers and new interested people.

Chöre > Chor öffnen > Mitglieder > Einladungslink generieren

Import members via CSV/Excel

Import whole member lists from CSV or Excel files. Ideal when switching from another tool or for large choirs.

Chöre > Chor öffnen > Mitglieder > Mitglieder importieren

Backfill member attendance

Add attendance data of new members for past events afterwards. Keeps your attendance statistics complete.

Chöre > Chor öffnen > Mitglieder > Nachbuchen (Backfill)

Edit member (base data, voice, role)

Maintain base data, voice, role and permission group of a member. Here lies the heart of member management in your choir.

Chöre > Chor öffnen > Mitglieder > Mitglied bearbeiten

View member profile

See the complete profile of a member — base data, attendance statistics, singer history and roles.

Chöre > Chor öffnen > Mitglieder > Mitglied öffnen

Remove member

Remove a member from your choir — cleanly and GDPR-compliant. Either with complete data deletion or with status "left".

Chöre > Chor öffnen > Mitglieder > Mitglied entfernen

Copy or move a member between choirs

Transfer a member from the children's choir to the main choir or between sibling choirs — address, IBAN and master data come along, voice part matched automatically.

Chöre > Chor öffnen > Mitglieder > Kopieren / Verschieben

Approve new members (join requests)

Approve new join requests that come in via the invitation link. That way you decide who really joins your choir.

Chöre > Chor öffnen > Mitglieder > Neue freischalten

Maintain singer history (previous choirs)

Maintain the singer history of your members — previous choirs, join and leave dates. Basis for anniversary honors.

Mitglieder > Mitglied bearbeiten > Sängerlaufbahn

Export birthdays

Download the birthdays of all members as Excel, CSV or PDF — perfect for birthday cards or the club newsletter.

Chöre > Chor öffnen > Mitglieder > Geburtstage exportieren

Export anniversaries & wedding dates

Export all upcoming anniversaries — singer anniversaries, milestone birthdays and wedding dates. Basis for honors and congratulations.

Chöre > Chor öffnen > Mitglieder > Jubiläen / Hochzeitstage exportieren

Export attendance

Download the attendance statistics of all members as Excel, CSV or PDF. Ideal for board meetings, association reports or membership-fee debates.

Chöre > Chor öffnen > Mitglieder > Anwesenheit exportieren

Stimmen, Funktionen & Felder

Manage voices (soprano, alto, ...)

Define which voices exist in your choir — standard SATB or your own breakdown with fine-grained subgroups.

Chöre > Chor öffnen > Verwaltung > Stimmen & Funktionen

Create custom member fields

Define choir-specific fields in the member profile — desk number, T-shirt size, ride share or whatever your choir needs.

Chöre > Chor öffnen > Verwaltung > Feld-Verwaltung

Rechte & Berechtigungen

Manage permission groups

Create permission groups to control who in your choir is allowed to do what — create events, manage sheet music, run the cashbook, edit members.

Chöre > Chor öffnen > Verwaltung > Rechtegruppen

Permissions overview

See in an overview table which permission group has which permission. Ideal when setting up new groups or for an audit.

Chöre > Chor öffnen > Permissions

Dateien (Chor-Bereich)

Choir files area

In the choir files area you collect all important documents — bylaws, minutes, contracts, instructions. Structured in folders, securely stored.

Chöre > Chor öffnen > Verwaltung > Dateien

Create folder

Create folders and subfolders in your choir's file area. Structure club documents, minutes and concert material clearly.

Chöre > Chor öffnen > Verwaltung > Dateien > Ordner erstellen

Upload files

Upload documents, PDFs, images and videos to your choir's file area. Via drag and drop or classically through the button.

Chöre > Chor öffnen > Verwaltung > Dateien > Hochladen

File versions

Chorilo keeps earlier versions of your choir files for 7 days. This lets you roll back accidental overwrites.

Chöre > Chor öffnen > Verwaltung > Dateien > Versionen

Trash (restore deleted files)

Deleted choir files stay in the trash for 7 days and can be restored from there. After that they are permanently removed.

Chöre > Chor öffnen > Verwaltung > Dateien > Papierkorb

Öffentliche Chor-Webseite

Activate public choir website

Activate the free public website of your choir — with rehearsal times, concerts, board and contact form. Own subdomain included.

Chöre > Chor öffnen > Verwaltung > Öffentliche Webseite

Edit content of the public website

Adjust content, texts, images and design of your public choir website. Embed custom pages, news posts and photo galleries.

Chöre > Chor öffnen > Verwaltung > Öffentliche Webseite > Bearbeiten

Connect custom domain (e.g. www.my-choir.com)

Link your own domain with the Chorilo website — for example www.my-choir.com. Includes automatic SSL certificate and forwarding.

Chöre > Chor öffnen > Verwaltung > Öffentliche Webseite > Domain

Abonnement & Rechnungen

Subscription overview

See your current plan, the billing period, next billing date, booked add-ons and sub-ensembles at a glance.

Chöre > Chor öffnen > Verwaltung > Abonnement

Switch plan (monthly ↔ annual)

Switch between monthly and annual plan, book sub-ensembles or add-ons. Everything is managed through the billing portal.

Chöre > Chor öffnen > Verwaltung > Abonnement > Upgrade

Change payment method

Store or change the payment method for your Chorilo subscription (SEPA direct debit or credit card) via the billing portal.

Chöre > Chor öffnen > Verwaltung > Abonnement > Zahlungsmethode

View & download invoices

All Chorilo invoices for your choir are available in the billing portal — view, PDF download and billing address management in one place.

Chöre > Chor öffnen > Verwaltung > Abonnement > Rechnungen

Activate banking add-on

Activate the banking add-on and connect your club account directly to the Chorilo cashbook. PSD2-compliant and automatic reconciliation.

Chöre > Chor öffnen > Verwaltung > Abonnement > Bankkonto-Anbindung aktivieren

Cancel banking add-on

Cancel the banking add-on when you no longer need it. Cashbook data stays preserved, only the bank connection is ended.

Chöre > Chor öffnen > Verwaltung > Abonnement > Bankkonto-Anbindung kündigen