Edit member (base data, voice, role)

What is this?

With the function Edit member you maintain all base data of a single member — name, contact, voice, role, permission group, status. This is the central place where you control everything stored about a member in the system.

Typical use cases:

• Voice change — a singer switches from soprano 2 to alto 1.
• Role change — a member takes on the role "music librarian".
• Update contact data — new address, new mobile number.
• Change status — member goes on parental leave (on leave) or comes back.
• Adjust permission group — new board, new choir director.

How to edit a member

1. Open your choir and go to Members.
2. Click the member in the list.
3. Click "Edit" in the member profile.
4. Update the desired fields. Required fields are marked.
5. Save the changes. They take effect immediately.

Which fields you maintain

• First name, last name
• Email address
• Phone, mobile
• Address (street, postal code, city, country)
• Date of birth (for birthday reminders)
• Voice (e.g. soprano 1, tenor 2)
• Role (e.g. music librarian, treasurer, rehearsal manager)
• Permission group (e.g. member, board, choir director)
• Status (active, guest, on leave, left)
• Join date in the choir
• Custom member fields (desk number, T-shirt size etc.)

Who can edit what

• Member themselves: can maintain own contact data, address and profile picture.
• Choir director / board: can additionally change voice, role, permission group and status.
• Owner: can also make other members owners.

That way you avoid a member promoting themselves to choir director.

Permission

You need the permission members.edit to edit members. By default the choir director and board have this access. Owners always have it.

Tips

• Keep the voice current — a wrongly entered tenor gets soprano sheet music and is confused. Enter voice changes immediately.
• Maintain birthdays carefully — they are the basis for birthday reminders, anniversaries and age statistics.
• Use custom fields for choir-specific info (e.g. "rehearsal carpool", "kindergartener"). That way you bundle all info centrally.
• Set members on leave to "on leave" instead of deleting — they continue to appear in the singer history but receive no notifications.