Manage permission groups

What is this?

With permission groups you control who in your choir can perform which actions. Every member belongs to exactly one permission group — and this group defines the full permission scope. Instead of assigning rights individually per member, you define groups once and assign members.

The standard permission groups cover most choir structures. You can adjust them or create your own — for example a group "Music librarian" with read access to sheet music and write access to the sheet music library.

Standard permission groups

• Member: can maintain own attendance, view sheet music, read announcements, use chats.
• Board: additionally member management, cashbook, create events.
• Choir director: additionally all administrative actions — voices, roles, permission groups, website, subscription.
• Owner (separate): always all rights, cannot be revoked.

How to create a group

1. Open your choir and go to Administration > Permission groups.
2. Click "Create permission group".
3. Enter name and description (e.g. "Music librarian", "Concert team").
4. Choose the individual permissions from the list — per module (events, members, sheet music, cashbook etc.) there is view, edit and delete.
5. Save the group. It is immediately available as a choice when editing members.

Which permissions exist

Per module typically:

• view — see
• edit — edit / create
• delete — delete

Modules:

• ensemble (base data, settings)
• members (members)
• events (events)
• sheet_music (sheet music)
• chats / messages (communication)
• files (files)
• cashbook (cashbook)
• website (public website)

The complete overview is under "Permissions overview".

Assign a member to a group

1. Open a member and click "Edit".
2. Choose the permission group from the dropdown.
3. Save the changes.

The new group takes effect immediately — the member sees the corresponding features at next login.

Permission

You need the permission ensemble.edit to manage permission groups. By default the owner and choir director have this access. The board can assign groups to members but cannot change the groups themselves.

Tips

• Keep the number of groups small — 3 to 5 groups is usually enough. Too many make the choice unclear.
• Grant read rights generously, write rights sparingly. Transparency rarely harms, unwanted changes do.
• Create special groups for clearly delimited tasks (e.g. "Music librarian" with write access only to sheet music — no member changes).
• Hand over owner status in time when you stop as choir director. Otherwise the choir loses administrative options.