Create folder

What is this?

With the function Create folder you structure your choir''s file area. Instead of throwing all files into a flat list, you group them by topic in folders and subfolders — that way all members find quickly what they look for.

Proven folder structures:

• 01 Club documents (bylaws, rules of procedure)
• 02 Minutes (board, member assembly) → subfolders per year
• 03 Concerts → subfolders per concert (advertising, program, accounting)
• 04 Contracts (rehearsal room, conductor, performing rights)
• 05 Member material (invitation templates, instructions)
• 06 Marketing & PR
• 07 Tax & Finance

How to create a folder

1. Open your choir and go to Administration > Files.
2. Navigate to the parent folder in which the new folder should sit.
3. Click "+ Create folder" at the top right.
4. Enter the folder name (short and meaningful).
5. Optional: enter a description of what belongs in the folder.
6. Set visibility and permissions:
   • Visible for all members or only the board?
   • Editable (upload, delete) for whom?
7. Save the folder. It appears immediately.

Permissions per folder

You can control per folder:

• Visibility: all members or only selected permission groups
• Upload: who is allowed to add files
• Delete: who is allowed to remove files
• Edit: who is allowed to rename, move folders

The default is usually "everyone sees, choir director & board edit". Sensitive folders (e.g. contracts) you can restrict to the board.

Folder actions

Via the three-dot menu next to a folder you can:

• Rename — change name, all links remain valid
• Move — drag into another folder
• Change permissions — adjust visibility later
• Adjust description
• Delete — remove folder and all contained files

Permission

You need the permission files.edit to create, rename or delete folders. By default the choir director and board have this permission. Folders are visible to all with files.view.

Tips

• Plan the structure before you start — a sketch on paper saves much re-sorting work later.
• Use number prefixes like "01 ", "02 " — then the order in the list is predictable (and not alphabetical).
• Stop at 4 levels of nesting — deeper structures get fiddly in the mobile app.
• Consistent naming across the whole structure makes searching much easier. Document your logic in the board.