Upload files

What is this?

With the function Upload files you place documents, images, videos and other files into your choir''s file area. You can either upload single files or several at once — either via drag and drop or via the classic file picker.

Typical uploads:

• Minutes of the last board meeting as PDF
• Contract draft for the next member assembly
• Concert poster as JPG
• Recording of the dress rehearsal as MP4
• Excel sheet with sponsoring overview

How to upload a file

1. Open your choir and go to Administration > Files.
2. Navigate to the target folder.
3. Click "+ Upload" or drag files directly into the browser window.
4. Choose one or several files from the computer.
5. Optional: enter a description per file.
6. Click "Upload". Progress is shown.
7. After completion the files are immediately available.

Multiple files at once

For bulk upload you can pick multiple files at once:

• Via drag and drop: select all and drag them onto the browser window.
• Via file picker: Ctrl/Cmd + click for multiple files.
• Whole folder structures can (in the browser) be uploaded via drag and drop — Chorilo automatically creates the folder structure in the app.

What happens after upload

• File is immediately visible to all authorized members.
• Preview is generated for PDF, images, videos.
• Version history starts — for later updates of the same file you can fall back to old versions.
• File metadata (uploaded-at, uploaded-by) is captured.
• Storage usage updates.

Permission

You need the permission files.edit to upload files. By default the choir director and board have this permission. Per folder, access can additionally be restricted.

Tips

• Use meaningful file names before upload — "Minutes-Board-2024-03-15.pdf" is much better than "IMG_2374.pdf". Future search will thank you.
• Compress large PDFs before upload — many tools (e.g. Adobe, Smallpdf) reduce the size by 50-80% without quality loss.
• Share videos as external links (YouTube unlisted, Vimeo) when over 100 MB — saves storage and gives better performance.
• Do not upload everything just in case — consider whether the file is really relevant for multiple members. Personal notes belong in your local editor.
• For sensitive files: check the visibility of the target folder before upload.