Approve new members (join requests)

What is this?

With the function Approve new you manage join requests that come into your choir via the invitation link. Instead of everyone via the link automatically becoming a full member, requests land in a waiting list — you decide who gets in.

This function protects your choir from:

• Unknown people joining via a publicly shared link
• Accidental joins (somebody clicks the wrong link by mistake)
• Bots or spam accounts getting into the choir

How to approve members

1. Open your choir and go to Members > Approve new.
2. You see all open requests with name, email and date of the request.
3. Click a request to see the details.
4. Decide per request:
   • Approve: optionally adjust voice and permission group beforehand, then confirm.
   • Decline: optionally include a brief reasoning.
5. The new member receives a notification about the approval or decline immediately.

What happens after approval

• Member receives confirmation email with all important info about the choir.
• Member appears in the regular member list.
• Push notification to the member via the app.
• Events, announcements, sheet music are visible from now on.
• Permission group is assigned (default: "Member").

Collect requests and process together

When you regularly receive many requests:

• Bulk approval: select several requests and approve them in one step.
• Filter: show e.g. only requests of the last 7 days.
• Pre-processing: assign voice and permission group already before approval.

Permission

You need the permission members.edit to process requests. By default the choir director and board have this permission.

Tips

• Process requests promptly — whoever applied with you waits for a reaction. Longer waits increase the likelihood that interest cools.
• Ask back for unclear requests — a short email before approval can help distinguish trial singers from serious applicants.
• Set the right voice during approval — saves a later edit in the member profile.
• With automatic approval (can be enabled in the invitation link) this list can stay empty — then requests pass through directly. That only makes sense for trustworthy, narrowly distributed links.