Edit or delete account

What is this?

With Edit account you change the name, IBAN, bank name or description of an existing account. With Delete account you remove accounts you no longer need — provided no entries have been booked on them yet. Accounts with entries cannot be deleted for compliance reasons, only archived.

Typical reasons for edits:

• IBAN change after bank merger or account migration
• Clearer name for better overview
• Add description with purpose or internal note
• Archive account that is no longer active (e.g. old savings book)

How to edit an account

1. Open Administration > Cashbook > Accounts.
2. Click the desired account in the list.
3. Click Edit at the top right.
4. Change the desired fields — name, IBAN, BIC, bank name, description.
5. Save. The changes take effect immediately.

How to delete or archive an account

1. Open the account in the detail view.
2. Click the three-dot menu at the top right.
3. Choose Delete account if the account contains no entries.
4. Choose Archive account if entries are already present. The account is hidden but kept for reports and analyses.
5. Confirm the action in the dialog.

What happens on deletion

• Without entries — the account is completely removed, no record remains.
• With entries — deletion is not possible. Choose Archive instead.
• With an active bank connection — you must disconnect the PSD2 connection first, then you can archive.

Permission

To edit or delete you need cashbook.edit.

Tips

• On a bank change, disconnect the PSD2 connection first before changing IBAN or bank — otherwise the old connection runs idle.
• Archive accounts no longer in use rather than leaving them open — the overview stays cleaner.
• Inform the treasurer when you change accounts — otherwise they will be confused about missing options on the next booking.