Reconcile bank entries (reconciliation)

What is this?

Reconciliation is the matching between bank transactions Chorilo imports automatically via PSD2 and manual entries you or other members have created in Chorilo. Both often refer to the same real event — e.g. an invoice to a member and the later payment receipt. Without matching, you would have the event doubled in your reports.

Chorilo automatically suggests which bank entry matches which manual entry. You confirm or reject — and keep full control.

Typical reconciliation cases:

• Membership fee — invoice created + payment receipt by direct debit or transfer
• Donation — donation receipt booked + bank receipt
• Supplier invoice — invoice booked as expense + transfer to supplier
• Reimbursement — member's expense + reimbursement transfer

How to do reconciliation

1. Open Administration > Cashbook > Entries.
2. Filter by Reconciliation: open in the filter bar.
3. Click a suggestion — Chorilo shows bank transaction and manual entry side by side.
4. Check whether both really represent the same event (amount, date, purpose).
5. Click Confirm when the suggestion fits — both are linked to a reconciled entry.
6. Click Reject when the suggestion is wrong — Chorilo will not propose this combination again.
7. Repeat until no open suggestions remain.

When no matching manual entry exists

Some bank entries have no predecessor entry — e.g. a newly arriving membership fee you have not booked as an invoice yet. Then you have two options:

• Categorize directly — open the bank entry, set category and purpose, done
• Create the entry afterwards and then reconcile

The first way is easier and common.

Permission

You need cashbook.edit to confirm or reject reconciliation.

Tips

• Do reconciliation regularly, ideally weekly — then memory of the events is fresh.
• Only reject when sure there is no matching event — otherwise you lose the suggestion permanently.
• Watch the purpose of the bank entry — it is usually the decisive hint about who the entry belongs to.
• For recurring amounts (membership fees): Chorilo learns the patterns over time and proposes increasingly accurately.