Open, edit or delete entry

What is this?

Via the detail view of an entry you can open, edit or delete every individual entry. Here you correct typos, add receipts, change the category or delete erroneously captured events — provided the period is still open.

Every change is logged in the audit log so all steps are traceable.

How to open and edit an entry

1. Open Administration > Cashbook > Entries.
2. Click the desired entry in the list.
3. The detail view shows date, amount, account, category, purpose, receipt and audit history.
4. Click Edit at the top right.
5. Change the fields you want to adjust — date, amount, category, purpose, receipt.
6. Save. The change takes effect immediately, the account balance is recalculated.
7. See the change in the audit area of the detail view (who changed what when).

How to delete an entry

1. Open the entry.
2. Click the three-dot menu at the top right.
3. Choose Delete.
4. Enter a deletion reason (mandatory, for the audit log).
5. Confirm in the dialog.
6. The entry is removed, the balance recalculated. In the audit log the deletion remains permanently visible.

When deletion is not possible

• Period closed — after period closure entries are locked. Correct via a correction entry.
• Entry part of a donation receipt — you must first cancel the receipt.
• Entry with linked invoice — first delete the invoice or undo the link.

Permission

To edit or delete you need cashbook.edit. All changes are traceable in the audit log.

Tips

• Rather change existing entries instead of deleting and recreating — reconciliation and receipt links are preserved that way.
• Enter a clear reason on deletion — for tax audits "accidental duplicate" is better than "test".
• Occasionally check the audit area of the most important entries — that way you spot accidental rebookings.
• Correct promptly — right after spotting an error, before the period is closed.