Compliance and audit log

What is this?

The audit log is the unchangeable record of all events in the cashbook. Every edit of an entry, every deletion, every period closure and every change to donation settings is logged with timestamp, user and exact values before and after the change.

The audit log serves two purposes:

• Compliance — legal proof that your club keeps proper books
• Internal club control — auditors and the board can always reconstruct who changed what

The Compliance area supplements the log with status information on the data protection and bookkeeping conformity of your club.

How to use the audit log

1. Open Administration > Cashbook > Compliance / Audit log.
2. See the chronological list of all events — newest on top.
3. Filter by event type (edit, deletion, closure, receipt upload).
4. Filter by user to see the activity of a specific member.
5. Click an entry to see before/after values and the affected entry.
6. Export as CSV for a cash audit or tax advisor (top right).

What is all logged

• Entry edit — old and new values of all fields
• Entry deletion — full original entry plus deletion reason
• Period closure — period and executing user
• Receipt upload and replacement
• Reconciliation — confirmation and rejection
• Account changes — IBAN, name, opening balance
• Bank connection — establish, renew, disconnect
• Donation settings — all changes to club data and templates
• Donation receipt creation and cancellation

Compliance overview

In the same area you see a status overview:

• Bank connections — how many active, how many expiring
• Period closure — last closure timestamp
• Receipts — share of entries with a receipt
• Audit log integrity — automatic plausibility check
• Data protection — number of stored donors, retention periods

Permission

To view you need cashbook.view. Note: the audit log contains information about member behavior (who changed what) — handle with data protection awareness.

Tips

• Look at the log after the annual audit and discuss notable edits with the treasurer.
• On suspicion of errors show yourself the audit log of an individual entry — you see exactly who changed what and when.
• Export the audit log with the compliance export — tax auditors regularly ask for it.
• Use the log for board changes — the new treasurer can see exactly how their predecessor worked.