Recalculate balance

What is this?

Recalculate balance has Chorilo recompute the current balance of an account completely — starting from the opening balance, adding all income and subtracting all expenses up to today. In normal operation Chorilo recalculates the balance automatically after every entry, so you rarely need this function.

The recalculation is useful in the following cases:

• After a CSV import where you deleted duplicates
• After corrections of old entries, e.g. when you changed amounts or dates
• On visible deviations between Chorilo balance and the real bank balance
• After data import from another system like an old Excel sheet
• On support recommendation as part of troubleshooting

How to recalculate the balance

1. Open Administration > Cashbook > Accounts.
2. Click the affected account to open the detail view.
3. Click the three-dot menu at the top right.
4. Choose Recalculate balance.
5. Confirm in the dialog.
6. Wait briefly — under 10 seconds for normal accounts.
7. Check the new balance in the accounts overview.

What happens in the background

Chorilo walks through the account chronologically:

1. Starting value = opening balance you set when creating the account.
2. Plus all income entries booked on this account.
3. Minus all expense entries booked on this account.
4. Result = new current balance, stored and displayed.

The function also detects internal inconsistencies, e.g. when an entry was wrongly flagged in the database.

Permission

You need cashbook.edit to trigger the recalculation. Pure readers can only see the balance, not update it.

Tips

• Before recalculating, check that all expected entries are captured — missing entries are not counted.
• Always compare with the real bank balance when you still see a deviation after recalculation — usually a single entry or reconciliation is missing.
• Use the function sparingly — the automatic mechanism is reliable, manual recalculation is rarely needed.